What’s in my Event Planner Emergency Kit | @jessicalarotta
February 25, 2014
Part of being an event planner it’s not only important to be organized and detailed but to also be prepared for the worse at any given moment. Part of the worse possible scenarios is not only the big stuff such as losing power, weather problems or even catering mishaps. What about mishaps with your centerpiece or setup/event or your guests or staff feeling ill, getting a stain or having a wardrobe malfunction. I’m sure many of us have experience one of these!
Many things can go wrong but you can eliminate much of the stress and frustration by preparing ahead. As I prepare for my clients event whether corporate or social a big part of my preparation is making sure I have everything I need in my Emergency Kits. Yes Kits! I keep 2 different types of kits one which will save my event details and one which will save my client, myself or my staff!!
The fist step to creating an emergency kit is finding a carrying solution for your items, this can be a large Tupperware or hard shelled suitcase. As well you might want to even think about having a hip back to store small needed items you can carry at all times. Now it’s time to go shopping for all the items you need but now you’re wondering what do I buy? When preparing your shopping list start thinking through some of the many mishaps that can happen. You might want to consider: What can happen to my decor or event setup? What might your client/guests need in case of an emergency or what have they forgotten?
Here are some suggestions of things my client may need that we continue to add as different scenarios happen:
Small first aid kit
Toothbrush, toothpaste, dental floss and mouth wash
Mints or gum
Tide Sticks or Clorox bleach pen
Charger with different charging tips
Safety Pins, double sided tape
Hair Goods: hairspray, bobby pins, hair ties, brush or comb
Travel sewing kit
Static cling spray or dryer sheets
Bites: granola bars and water
Feminine hygiene products
Unscented bug spray (for outdoor events)
Dr. Schols foot pads
Hand lotion or body spray
Pills for ill guests: Advil, tylenol, tums, immodium
Nail polish remover/cotton balls
As you prepare for the big event day, it is always important to have everything you need to get your day going. Items such as your timeline, floorplan, agenda and clients agenda readily available as well as multiple copies for any and all parties involved. Now it’s time to prepare your second emergency “working” kit. Keep in mind that your emergency working kit can change due to project or client needs but these are typically the core items I need to keep my sanity.
Some items to include are:
Screwdriver, pliers, wire cutters
Blades or pocket knife
Different types of tape: scotch, electrical, masking, gaffers tape and double sided tape
Paper clips, binder clips
Power strip, extension cords, converters
Twist ties, fishing line, zip ties
Sharpies in all colors
Adhesive hooks and tape
Last but not least it’s always important to carry your patience, sanity and a smile!
We would love to hear what is in your emergency kit.
Liz King Caruso is an Event Strategist, Consultant and Speaker. As CEO of Liz King Events and techsytalk, she has helped countless thought leaders grow their audience and sell their products through in-person, virtual & hybrid events. Liz is a big-picture person – passionate about tying events into an overall sales and marketing strategy and being efficient at every point of the process. Technology is her niche and she’s obsessed with helping organizations of every size leverage technology to produce more engaging and seamless event experiences.
In addition to her client work, Liz connects & educates her industry colleagues through platforms she has built – techsytalk GLOBAL, the techsytalk community & IGNITE Consulting program.
Liz has been featured as Eventex’s 50 Most Innovative Virtual Meeting Planners, Successful Meetings list of 25 Most Influential People in the Meetings Industry, Top 5 Women in Event Tech, amongst other awards.