Company/Tool Name: Propared
What is the “problem” that your tool seeks to solve?
A single streamlined, flexible, and dynamic platform that addresses the unique project management, logistics planning, and people management challenges across the event landscape.
What is the best audience for this tool? Corporate events? Social? Other? Large? Small?
The power of our tool is really felt by event managers and production managers who are managing multiple projects at the same time and specifically responsible for the bulk of pre-planning and event logistics work. The flexibility of Propared also allows our users to float between many sub-industries. As such, we have users engaged in multiple categories though the majority are working in corporate events, large theatre companies/groups, and fashion.
What does your tool help event planners do better?
Propared is all about people and time: who needs to be where, when, and what are they doing. First, Propared introduces a better way for event planners to manage their contacts. From people, to companies, to venues, down to the individual rooms in an event space, we provide a platform for you to track everything associated with your work with much deeper insight including relationships, job history, roles, and even specialities. Second, Propared then allows you to take all that information and easily build out event schedules down to the most minute detail by simply pulling and referencing the database you’ve already imported. No more redundant data entry or manual updating of your work across multiple tools. And third, we make communication between you, your team, partners, vendors, suppliers, and clients simple and accessible but integrating directly with your email clients and calendars.
How is your tool different from/better than the competition?
There are a lot of project management tools out there. But they aren’t designed around the way event professionals work.
What is the single coolest feature of your product?
That’s hard! There are three that are absolutely kick ass and you can totally pick one (or two or three!) if you need to narrow it down.
Anything else we need to know?
Propared was born not just out of opportunity but real need: the needs of our colleagues and our own. In fact, every member of the Propared team is an industry veteran, with years of experience as production and event managers, electricians, stage managers, technical directors, actors, designers, and “do-it-all” crew members. We have experienced the same ups and downs, the same struggles and triumphs as you. And we want to make work better for all of us. We believe it is our mission to make event work faster, easier, and more cost effective, leading to longer careers and higher quality of work.
This weekly series spotlights a new tech tool that is designed to help make planning events much more seamless. Whether it’s using event software to track every detail from start to finish or mobile apps that deliver content to attendees’ fingertips, these technologies allow planners to divert their stress to more critical issues like deciding which napkin color looks best.
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