Dear Event Vendors,
How well do you work under pressure?
So far, you’ve done really great. You’ve delivered on schedule and under budget. We’ve had clear communication, you’ve been fun to work with… my clients are happy and so am I. But how are you going to hold up under pressure? How do you handle unexpected problems and circumstances? Here are some things I hope you know how to do…
1) Keep calm and carry on.
We’ve covered this territory already in an earlier post: What to Do When Things Go Wrong at Your Event. Everything I expect of myself and my team with regard to managing challenging circumstances, I expect of you and yours. We are all professionals. We should be able to manage obstacles when they arise. If we can’t, then we are in the wrong business.
2) Prioritize the success of the event.
When things go wrong, we often revert to basic survival instincts. Of course, we have to take care of ourselves in any situation, but it’s important to me that you remember to support the success of the event. As far as my client is concerned, my team consists not only of my own company’s staff, but all of the vendors I’ve hired. My team must work together seamlessly, in order to create a sense of coherence and continuity in the final product, which is a successful event. When things go wrong, we all have to pitch in and do what we have to do to make things work. This may involve extra time or expense. Short term sacrifice is often a pathway to long-term reward. It also goes a long way to build loyalty, which goes both ways.
3) Maintain focus on the needs of the event attendees.
This one is a little less intuitive, and requires a bit more thought than just taking orders from the event planning team. Ultimately, the success of my event is going to be judged by the value of the experience had by the attendees. Depending on how chaotic things get, you may have to think on your feet and respond to what you observe around you. In other words, you might have to go off book and improvise a bit. Be proactive, and do what you need to do to ensure that guests are comfortable and happy. In the same way that one guest’s positive experience can make a world of difference in the perception of the client as to the success of the event, one person’s complaint can also take the whole thing down a few notches. Err on the side of attentiveness and generosity. Not only will it help to make a more pleasant time for everyone, it will help to solidify the foundation of a successful, long-term relationship.
Aaah, the freelance life. Isn’t this every cubicle dweller’s dream? You make your own hours, set your own agenda, work wherever you feel like working…
And then you wake up.
Being a freelancer is not all about being “free.” Certainly there is a ton of flexibility and independence, but along with this comes the need to be very organized and self-driven. And in the absence of having a regular office to report to every day, one of the most important things a freelancer needs to do is create an optimum work environment.
Like many of you, I spend considerable periods of time sitting at my keyboard. Although working on a lightweight laptop allows me great mobility, I do have a few requirements for a productive work environment that I’m happy to share with you.
1) Find a space that allows you to focus.
Like many of you, I mostly work at home. I need to have a clean desk or table area, without too many piles of paper or unfinished business. I like to have the dishes clean. Even though I don’t work in my kitchen, I can tell they’re in there. Just knowing that my kitchen is clean (and for that matter, my bathroom), allows me to breathe a little easier and focus on my to-do list.
I live in a small apartment with an adolescent child. When he’s home, it can be very difficult to stay focused on my work. For this reason, the WHEN becomes just as important to me as the WHERE in creating my optimum work environment. When my son is at school, I feel freer to spread out on the dining room table. After school when he needs the table to do his homework, I’m more inclined to move to the desk in the corner office of my bedroom.
Sometimes, when I’ve got time to kill during one of my son’s out of the house activities, I’ll find a nearby coffee shop with Wi-Fi to sit for an hour or two until he’s done. I look for places that are relatively quiet, where no one will bother me as I work on my computer. I find working in a fresh space every once in a while to be kind of invigorating.
2) Figure out a way to cut out social media distractions.
Your desktop environment is as important as the space where you are sitting. Like many of you, I can succumb to the rabbit hole of Facebook in a heartbeat. It’s one thing when I’m working in that platform on behalf of one of my clients. It’s another thing when I’m getting distracted by messages, new posts on my home page or likes and comments on my timeline. Now, I give myself long chunks of time when I don’t even have the Facebook tab (nor Twitter, LinkedIn, Pinterest, etc.) open on my browser. I have to unplug from the ever flowing, cosmic conversation, or I’m not getting anything done.
3) Pick an environment that allows you to periodically move around.
Please, give your body a rest. It’s important. You may be young and supple now, but you won’t always be… and without realizing it, you can develop carpal tunnel syndrome, chronic low back pain and headaches, or a stiff neck, to name a few physical ailments. Besides, it’s good for your mind and your eyes to have a break from the screen every once in a while.
When possible, I like to periodically stretch out a little, do a few yoga poses, or just put on a good song and dance around a bit. In addition to keeping me from getting stiff, it helps shake the cobwebs out of my brain. I remember things I meant to do and get fresh ideas for writing and correspondence. I’m pretty sure being able to dance around my house whenever I want to is the best thing about being a freelancer!
What are some ways you create your optimum working environment? If you have some other advice for your fellow freelancers, do share!!
This is the second of a multiple part series. Click here for part 1.
Dear Event Vendors,
Here’s how to work with me on a job…
So you got my business. But that’s only the first step. Now it’s time to show me what you got. I’m going to be frank with you. It’s a crowded field out there, and I’ve got at least five more vendors standing in line, waiting to take your place. But I like you. So I’m going to give you a few tips on the best way to build and maintain a good relationship with me.
1) Be up front with me.
Please, don’t tell me what you think I want to hear. Give me the truth, even if you think I’m not going to be happy. If we’re in the middle of an event, and you’re experiencing an equipment malfunction or some other kind of problem, I’d much rather know exactly what’s going on, so we can troubleshoot together, than to have you make things up, only to have it blow up in both of our faces later on. Besides, remember the story about The Little Boy Who Cried Wolf? You want me to trust you, right? We are building what could become a long term partnership, but it won’t go anywhere if I can’t believe the things you say.
2) Don’t make promises you can’t keep.
I’m relying on you to give me realistic estimates of production, delivery & installation time. I would suggest always factor in what I lovingly refer to as “crap time.” That would be the margin of error you build into how long it takes to do things like mix sound, edit pictures or video, hang artwork, hang lights, or deliver printed material. We all know that “shit happens.” Please build this into your schedule of deliverables. If you end up being early, it will be a happy surprise for both of us.
3) Make realistic estimates.
Both for the sake of cost and to ensure a proper outcome, be as accurate as you can regarding quantities of food, drink or other supplies required as well as all associated labor. Just as I need to know that you will support my time frame, I also need to know that you are calculating realistically. I have budgeted a certain amount of money for your goods and services. I need to know that I’m going to get what I require for the amount I’m expecting to spend.
4) Educate me about your process.
Help me understand the way you work and what you will need from me in order to facilitate your process. We are both learning about each other and the way we run our businesses. We need to learn one another’s priorities so that we can help one another. At least for the sake of this event, we need to think of ourselves as a team and work together.
5) Communicate with me clearly and accurately.
Remember that you are one of many vendors with whom I’m communicating for this event. I may also be juggling multiple events, so the need for absolute clarity is great. Make sure that all terms and costs are spelled out specifically in writing, via hard copy or email. Confirm that I have received all important documents such as proposals, contracts, timetables and other schedules of deliverables. Please communicate any changes in a timely fashion, and make sure that all appropriate members of my team have been included in emails. If you think that there has been any miscommunication, speak to me directly. Sometimes, subtle meanings or intentions can get lost in texts or emails, and voice to voice or in person contact is the only way to make sure everyone is on the same page. This is especially important at the beginning of our relationship.
Of course, things sometimes go awry, and I’ll be looking to see how you operate under pressure. Stay tuned for Part 3, where I share some best practices for dealing with the worst of times.
You’ve made all your plans, checked everything on your list, made all your confirmation calls, texts and emails. And still, things are not working the way you anticipated. Before you start to pull your hair out, remember that the most amazing events usually result from some form of controlled chaos. And of course, the bigger the event, the more moving parts… hence, the greater amount of chaos!
Still, it’s no fun when staff and supplies don’t show up on time, glasses break, fuses blow, you discover that an important sponsor’s name has been misspelled in the program, the Wi Fi won’t connect, the MC is barfing in the bathroom or nobody thought about what to do with all of those umbrellas.
Here are a few things to remember when you feel the ground dropping out from under you:
1) Don’t panic.
Seriously. If you need to, find someone to slap you across the face so you can snap out of it. Save for an actual emergency where life or limb is at stake, most problems you face during an event are not life threatening. Be grateful you’re not working a cocktail party on the Titanic. Get some perspective! Take a deep breath, count to ten and work the problem.
2) Keep your sense of humor.
I can’t stress this enough. We all know that expectations can be pretty high when you are planning an event. Reputations are on the line, budgets and timelines must be met, and everyone is looking for positive outcomes. But what good is making your bottom line if you’re making yourself and other people miserable along the way?
Instead of screaming, try to find something to laugh at in your situation. C’mon, you have to admit it’s a little ridiculous that the napkins were delivered GREEN instead of BLUE. And so what that the lighting designer blew out the DJ’s circuit? Now you can introduce that Irish spoon player who you’ve been promising a big break.
3) Communicate swiftly, accurately and honestly.
If the problem is something that your client is going to notice, address it immediately. Don’t try to cover it up. Be direct. With confidence. Understand? I’m not advocating that you run to your client with half the story. Yes, you need to let them know that the models are getting dizzy from the fumes from the not-quite-dry paint in the dressing room, but also that you’ve secured an office down the hallway, and the costume racks and make-up tables are being moved there as we speak.
4) Be flexible.
It sure would have been great to have the keynote speaker lead off the morning program. But who knew that he was going to miss his flight last night because his kid’s babysitter got stuck in emergency pothole repair traffic on the way to their house, and he would be forced to take a red-eye that was still circling above the airport while they de-iced the runway? Good thing your afternoon session leaders are all there and you can reschedule the breakouts for this morning and begin the after lunch program with a rousing presentation by your headliner. Repeat after me. I am bendy like an experienced yogi. I am bendy…
5) Remember, you are not alone.
If you are engaged in what seems like a disaster, then congratulations! You are now a real life event planner. If you really think you are losing it, please call one of your other event planner friends and cry on the phone to them. You will feel better – might even come away with an unexpected idea or two, and a good laugh. When all else fails, remember, unlike childbirth (which really does last forever, but that’s another post), this too shall pass…
One of the best things about our industry is the independent planner – someone who finds a passion in event planning and makes a career out of it. As one myself, I know that there are some great benefits to being an independent planner. We get to make our own schedules, we get to work with all different kinds of clients and we are in control of the direction our business goes. That being said, there’re also a lot of challenges. There isn’t a guide book on how to start and grow an event business. No one comes in and tells us the checklist of things that we have to do and there certainly isn’t a formula that works for every size and style of company. So far, we have been very lucky to be surrounded by great mentors and supporters in the industry who help me figure out what is needed along the way, but there are challenges around every corner. Here are a few red flags to watch out for to determine whether or not your business is on the right path or headed towards trouble.
Many event planners think that in order to be successful, they have to do everything. I can’t tell you how many times I’ve asked an event planner what their company focuses on, only to be told that they do special events, corporate meetings, trade shows and everything else under the sun. Many people think that they have to take every client and do every type of event to have enough money to sustain themselves. However, not having a defined niche means that you don’t have a defined market and you aren’t able to brand your business well. When a potential client is looking for the right event planning partner for their next party or meeting, they are looking for someone who matches with their needs. They identify companies and evaluate them for a mere few seconds before making a decision on the right fit for them. Your brand must be so focused and your niche must be so defined that you can share that with your potential clients in just a few seconds. Your client list, pictures from past events and experience should clearly line up with the type of event that your target market is looking to achieve. If you do take a vents outside of your niche in the beginning to get experience or meet the bills, recognize that they probably aren’t going to be great pictures for your website or brand building activities.
Lack of Focus
If you’re looking to create a business that will just add a little extra money in your pocket, then part-time effort is probably fine for you. But, if you’re looking to build a sizable business that can fully support you and your family and give you the time and space for things like vacations and sick time, you have to dive into your business deeper than you have ever done before. Running your own business is not the thing to do if you just want a cushy, flexible schedule. Running a successful event planning business takes an incredible amount of drive, dedication and focus. You have got to be focused on your goals because only you are in charge of achieving them. One of the biggest red flags for companies that will not make it the long distance is a lack of focus. If they are all over the place, there isn’t enough effort and inertia behind those goal-achieving initiatives.
One of the telltale signs of a failing business is a person who is constantly changing directions. We always see planners who are doing venue sourcing one month and then tradeshow planning and then a bit of social media consulting on the side. This lack of focus really signifies a lack of core mission. Rather than shifting with the wind every time you think there is money in a particular area, you must do your research and reflect on your skills. Once you’ve defined what you can offer the world that is unique to anyone else and done the research to prove there is a market for it, you’ve got to dig your heels in and stay focused. There will be plenty of people who try to distract you or tell you you’re wrong, but you’ve got to believe in yourself. Be open to change, but look for the red flag of constantly changing course. Tweaking your plan over time is natural, but going in a new direction every few months is not.
Lack of Education
One of the hardest things about our industry is that education is not as formalized as it is in other countries. You can study hospitality in college, but many people don’t enter the industry until after graduation. Education, however, is available all over. The industry associations offer certification programs, there are blogs with tons of great, free content and there are a plethora of industry events and conferences. The red flag is for people who don’t pursue this education. Even the most successful of event planning businesses will falter if they don’t actively pursue education. Being that our industry is so flexible, it changes rapidly. There isn’t a how-to guide on staying up-to-date so it’s on us to stay active and challenge our knowledge.
You can do it. I know you can. And I know you can because I did it without much experience. Just a whole lot of work ethic and a vision for the type of events that I wanted to do. If you’re considering starting your events business, you aren’t alone. Our industry is full of independent event planners with businesses of all sizes. We happen to be on the smaller side – just two full time employees – but there is a business plan for event planners with all kinds of visions. But what does it take to make it happen? Here are my top 4 pieces of advice for planners with a passion to start their own gig.
SET YOUR DREAM
The first thing you need to do is set your eyes on the dream. What do you want to do? What kind of event planner do you want to become? Don’t just fall into the first thing you see. Challenge yourself to research the industry and really figure out what gets you going. What are you really passionate about and where does the industry need your help? What can you do better than anyone else? Don’t be afraid to try something outside of your comfort zone. I always encourage people to volunteer for every event they can find in the beginning to get a sense of the work involved, the clients, the rewards and challenges. The events industry is far more versatile than most newbies realize and it’s your responsibility to do the research and figure out what your dream is. Talk to people in the industry, find a mentor, volunteer and sketch out your niche in our world.
BELIEVE IN YOURSELF
This step is especially critical if you’re planning on starting your own business. If you think people are going to be there every step of the way to make you smile and tell you you’re doing the right thing, you don’t yet know what you’re getting yourself into. You are going to face some very hard times. It’s inevitable. So do whatever you can each day to take care of yourself and remind yourself of the vision you’re committed to. Believe that you have the skill set to accomplish your dream and work every day to train and learn new things that will put you in a better position to do what you need to do. Every one of us needs constant education and development so take classes, learn from people around you, read blogs and do everything you can to up your game so you can believe that you have the right tools to achieve your vision.
SURROUND YOURSELF WITH GREAT PEOPLE
This is huge, especially for the aforementioned hard times. You need to have people around you who believe in your vision and skill set when you inevitable falter. I have been working with Ed Wagaba since the beginning of the business. He and I were friends long before LKE so he knows me well, which really helps us to work together well. He can call me out when I’m getting off track and remind me of the vision when I forget it. I also have an amazing family and friend network – people who I can talk to, vent to and laugh with. This is important for all your good and bad moments as a business owner. Don’t dive into your business so deeply that you sacrifice the relationships around you. Good people should be involved in every step of your life.
WORK YOUR ASS OFF
I know that entrepreneurship and business ownership is a very sexy thing right now, but let’s be real for a moment. To really make your dream come true, you have to work your ass off. I do believe that great businesses have great business models, but there is an edge that working hard gives you that you can’t succeed without. If you want to start your own business just to have more flexible hours or not have to report to a boss, you need to seriously consider what you will be able to achieve with that kind of situation. You might be able to sustain a business, but how much can you really bring in revenue-wise if you only put a part time effort? Don’t expect full-time cash from a part-time effort.
No one has it right the first time. I’ve learned a lot of lessons throughout the years and will be sharing them on the blog more frequently. If you have questions about how I got started or how you can set your vision, please leave them in the comments and we will answer them in upcoming blog posts. Best of luck to each of you!
Cheers to a New Year and another chance for us to get it right. – Oprah Winfrey
I know the new year rang in a month ago (already!), but there’s no time like the present to re-assess and make sure you are on the right track. Do you have the foolproof plan you need to rock those resolutions and make permanent, positive changes in your life? Are you ready to implement some strategies that will have you on top of your goals long term, rather than fading out within a few weeks or even days?
In case you are already struggling, here are some tips that will have you setting both feet on a solid path this coming year. It’s never too late to recalibrate for success.
I’m all for dreaming big, but if you’ve got 100 pounds to lose, don’t expect to lose it in a month. You want to set goals that give you drive and push, but not goals that feel so out of range you feel you can’t accomplish them.
So sit down and look at your list of goals. Now put them under the microscope:
Am I being realistic?
For example, if you have a goal to host 15 corporate client events this year (each with a budget of 60k)…and you haven’t hosted one event yet under your company’s name, perhaps you might want to scale it back to 2 or 3 events. I’m not saying that 15 can’t happen. But perhaps it can’t happen right now. So review your resolutions/business goals and write ones that are the perfect balance of challenge and attainability.
Setting specific goals is great because it gives you something to evaluate. When your resolution is something specific, you will better know how you are doing with reaching it. That being said, it is important to be able to adjust along the way. Just because a goal is specific, doesn’t mean it has to be set in stone.
Maybe you have a goal to spend a certain amount of time on your business and find it is not enough or too much. Challenge yourself to be open to the process. Perhaps you set the goal based on the time you can spend during a week or a month rather than a daily goal. Or maybe you want to roll out a new website or sales plan by February. While that is a good goal, I’m betting that it will take hours of revisions and failed attempts before you are ready to launch.
So be flexible!
One of the best ways to keep up with those resolutions is with support and accountability. Let those around you know what you are doing and why it is important to you. Ask them to help and tell them how they can. Getting a team of supporters on your side will give you the motivation to keep going when you feel like giving up.
This is especially key when you select a goal outside of your comfort zone. For example are you going to attend 5 networking events to drum up new business? But you are shy at networking events. Tell a good friend who is also an entrepreneur and attend together. You will be much more likely to stay committed to your promise
Squash Those “Setback Demons”
When you do have a setback, accept it and push through it. Don’t let it derail all your progress. Sometimes, we have something minor happen, like a day off the diet plan, a mistake at work, etc. and just give up.
We throw our hands up in the air like all is lost, and life is ruined. Don’t let that little voice tell you that you might as well quit! Instead, tell it to “Sit down and shut up!” A set back is not a good reason to stop striving all together. Remember, you wouldn’t slash the other three tires because you got a flat in one.
I challenge you when the setback happens to start small again. If you wanted to start blogging or a social media campaign and you have totally failed to tweet for 2 months – don’t start by just diving in. Spend 10 min a day only. Just commit to something short and doable. It will make the setback seem less intense.
I wish you and your business the best this year! So good luck rocking out your New Year’s resolutions!!
While most people tune into the big Superbowl game to watch two teams compete for the ultimate trophy in football, nerds like me tune in and watch all the marketing and branding moves being made. It’s amazing what we can learn about trends in marketing by watching a huge production like the Superbowl. So – in case you are like most Americans and you were watching with a focus on the game, I thought I would share the event marketing lessons I picked up along the way last night.
There has been a debate raging in the events industry over the past few years about whether or not technology is ruining live events. As more and more people are able to connect via social media and other forms of technology, perhaps there is less of a need for an in-person interaction. I have never believed this, but I feel that the commercials aired last night only prove the point that people are craving human interaction. Many of the commercials viewed during the big game touched a chord with people because they were showing love, compassion and generosity. I think we are all looking for a bit more of those 3 things in our lives so it’s exciting to see how that plays out for us. In the events industry, leveraging our power to connect people on an ongoing basis is something that should not be underestimated. And, as you approach your marketing plan for your next event, consider how you can appeal to this longing in your audience.
There wasn’t an item in the entire game last night that wasn’t branded. From the coaches headphones to the cups the attendees were drinking from, sponsors took advantage of every piece of visual real estate. I’ve been preaching that sponsors want less logo placement and more personal connection with your audience, but I was reminded last night that the visual connection is still very important for sponsors. Should you only be plastering your event with brand logos? No. But, could the visual tie be important none the less? Absolutely.
I was surprised to see many commercials that were produced with the simplest messages. No flashing lights or disco balls – just white text on a black screen that attracted the audience because the message itself resonated so well. I believe we are entering a time where the message is being heard better in silence than in noise – perhaps something we can all keep in mind in our marketing. Speak a simple message so you don’t get lost in the noise with everyone else.
This series is dedicated to learning from event experts on various topics. We cover event technology, meeting design, and much, more more! Today, we are pleased to interview Jeremy Reid, Executive Chairman of Pinch.Me.
To start off, please tell us what Pinch.Me is all about.
PINCHme.com has evolved into the leading digital hub for CPG manufacturers to acquire new customers in an engaging and accountable way. For consumers, the platform provides the opportunity to discover and discuss the latest consumer products coming to market in a completely free and fun way. We connect brands and their key consumers in a targeted, efficient and digital way.
We offer product from the world’s leading manufacturers across all categories (including food, beauty, OTC, personal care, household cleaning, baby, and pet) in exchange for only honest feedback. Many leading manufacturers spend a lot of money innovating their product to bring it to market. PINCHme’s focus is to ensure awareness, drive engagement, gather insights and ultimately increase sales for these products.
What were the 3 keys to getting the company off the ground – where did you invest your time?
Our first step was to formulate our business strategy and plan and then secure funding. Our second step was to build both the technology and an amazing user experience to attract a broad community. Our third step was to sell our capabilities to leading manufacturers and sign on a sufficient number of campaigns to go live and deliver the vision.
I heard that you were able to secure over a million members in your first year of operation. What were some of the key things you did to make this happen?
Yes, that’s correct. Since our US launch in November 2013, PINCHme has be fortunate enough to see tremendous success. My goal was to ensure that what we were building was a very strong, sound and attractive concept — something that people would want to try and continuously engage with. Coupled with this, we are free for members to sign up and who doesn’t like free?
What role do live events play in your branding and marketing initiatives?
We use live events to strategically build awareness for the PINCHme platform and grow our community within the public domain. For New York Fashion Week last fall, we recruited 10 drag queens to “picket” fashion week and pass out free product outside of Lincoln Center. This built a massive amount of intrigue and engagement with the public and drove very significant traffic to our site— so much so, that we grew over 50,000 new members in one day.
Finally, what is your favorite app?
My favorite app at the current moment is Waze. As we continue to grow PINCHme and build relationships with manufacturers, I am constantly on the road meeting with clients to secure new programs on our platform. Since I am a Sydney native, I depend on Waze to keep me from getting lost and getting from place to place on time.
We publish a LOT of content throughout the year so it’s always fun to take a look back and discover the most read topics of the year. Here, we’re recapping the most-talked-about articles of 2014 with links so you can catch up in case you missed it. Enjoy!
What’s In My Event Planner Emergency Kit
by Jessica LaRotta
Part of being an event planner it’s not only important to be organized and detailed but to also be prepared for the worse at any given moment. Part of the worse possible scenarios is not only the big stuff such as losing power, weather problems or even catering mishaps. What about mishaps with your centerpiece or setup/event or your guests or staff feeling ill, getting a stain or having a wardrobe malfunction. I’m sure many of us have experienced one of these!
iBeacon for Events will Change Attendee Experiences Based on Location Tracking
With the whirl of buzz around event mobile apps and the pursuit of constantly improving the attendee experience, Apple has released iBeacon at a pivotal time for the event industry. Personalization being among the top priorities for 2014 will lend way to more push notifications, RFID technology, and now indoor positioning systems. Many companies, including Major League Baseball (MLB) have begun to implement and experiment.
Tips for Making Your Event Easy to Love on Social
by Kristi Casey Sanders
If you’re like 91 percent of the meeting/event planners I just spoke to, you offer NO incentive for your attendees to share on social media. So … you’re just expecting them to find your event irresistibly share-worthy? That’s lame. Hopefully, you know enough to have a hashtag and monitor conversations about your event. If you don’t have a hashtag, you won’t know how to find the smack-talkers. You won’t be able to fix what people are hating (or brag about what they love) in real time. That’s why it’s important. You don’t have to be a brain surgeon to make one up either. Just check here and see if anyone’s using the one you want to. Are they? If not, it’s yours.
Event Planning Tips from the Pros
One of the things I love most about my job is talking to event professionals and learning about the incredible, creative ways they solve problems. There’s no single repository of event planning tips. The space is so diverse and there’s so much room for creativity–and new opportunities and ideas are popping up every day. So you’re in luck–I did the work of talking to event pros, and I’m going to share some of my very favorite event planning tips!
5 Tech Gadgets for Any Event
Between new apps and tech gadgets, it feels nearly impossible to keep up with the growing list of must-have tools for meetings and events. With the ever-expanding list of helpful event planner tools, also comes the fantastic laundry list of attendee engagement technology. Along with attaining your meeting’s objective(s) you strive to keep your attendees awake, alert and active. By requesting participation, you’re keeping the conversation alive and enabling learner objectives to be met. What better way to retain information, than actually participating in the event and its conversation?
How Event Tech Can Actually Help You Build a Sustainable Event Community
by Josh Ness
Everyone in the event industry tells you to use technology and social media to make your events better. What the heck does that even mean?? What you need is a way to extend the life cycle of your events and increase engagement between your attendees and sponsors. In essence, you want to build a community that lives beyond the final session. Right? So let’s get specific. Let’s see how you can use technology to get people talking about your event, talking to each other, and talking even after the show is over.
Event Reminders: How Many is Too Many?
by Liz King
We’ve all been to those conferences and events where we’re overwhelmed by countless reminder emails, text messages and phone calls. On the other extreme, we’ve also registered for events where it’s impossible to figure out the details because we never received a good confirmation email. So – what is the science (or is it an art) behind event reminders? Here are a few pointers.
3 Event Trends that are Slowly Killing Event Planners
by Derrick Stomp
A lot of event trends for 2014 have been written down in an excellent way by, amongst others, Julius Solaris, Jeff Hurt and Corbin Ball. Of course most of the trends are showing as technological implementations, but the underlying principles are much broader, and take place over a longer course of time. They work according to the ‘Adjacent Possible‘, a term coined by biologist Stuart Kauffman. Simply said, innovations don’t come in giant leaps but in small, mostly predictable steps. And once the innovations have taken place ‘things will never be the same again’. It won’t return to the initial state, but will find new ways to develop, if it doesn’t have the desired effect. Or it will become obsolete once there is innovation again.
10 Creative Tech Ideas for Events
by Liz King
It’s been a while since I’ve done any kind of list with creative tech ideas and I’ve had a bunch of ideas floating around. Everything from small touches at an event to big ideas – today, I’m sharing it all! Feel free to use and let me know how it works for you.
10 Things to Include on Your Event Website and App
If you want a killer combo of mixed media, you must create a harmonious balance between your event website and your event app. Well-designed websites and apps will be the Robin to your Batman. Regardless of your desired event objective, your content areas should act as a support tool to enhance the participant experience. You’ll want to include the following elements and design.